Convert Numbers to Words in Excel Instantly: VBA Add-In Guide by Techbikash28

Convert numbers to words in Excel: Looking to convert numbers into readable words in Excel, like turning β‚Ή1234 into "One Thousand Two Hundred Thirty-Four Rupees"? This blog by Techbikash28, powered by Bikash Sarangi and Kalpavriksh Software, shows you exactly how to do that using a simple VBA script and Excel Add-In. Whether you’re building invoices, reports, or automated formsβ€”this Excel tip will save you hours. We'll walk you through every step, from inserting the code to saving the .xlam Add-In file and using the custom formula anytime!

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Convert numbers to words in Excel

🧩 Tools to Convert numbers to words in Excel

  • How to write VBA code to convert numbers into words

  • How to save your code as an Excel Add-In (.xlam)

  • How to reuse your formula across workbooks

  • Use cases in finance, accounting, billing & more

🧠 Why This Matters: Convert numbers to words in Excel

Converting numbers to words is essential in professional documents like invoices, cheques, and formal reports. Excel doesn’t have a built-in function for this, but with a custom VBA macro, you can automate this task and use it like any built-in formula. Imagine saying goodbye to manual typing and human error!

πŸ› οΈ Step-by-Step Guide to Convert numbers to words in Excel

Step 1: Press ALT + F11 to Open VBA Editor

Go to Developer > Visual Basic. If not visible, enable Developer tab.

Convert numbers to words in Excel

Step 2: Paste the Number to Words Code

Use our full code snippet from the video.

Corporate Excel class with Bikash Sarangi

Step 3: Save as Add-In (.xlam)

Save the file as Excel Add-In to reuse it later.

Step 3: Save as Add-In (.xlam)

Save the file as Excel Add-In to reuse it later.

Step 4: Enable Add-In

Load the Add-In from Excel Options > Add-Ins > Browse.

Step 5: Use the Formula

Simply use =NumberToWords(A1) like any Excel formula.

Copy the below code for Convert numbers to words in Excel in VBA

Function NumberToWords(ByVal MyNumber)
Dim Units As String
Dim Teens As String
Dim Tens As String
Dim Thousands As String
Dim Temp As String
Dim DecimalPlace As Integer
Dim Count As Integer

ReDim Place(9) As String
Place(2) = ” Thousand “
Place(3) = ” Million “
Place(4) = ” Billion “
Place(5) = ” Trillion “

‘ Convert MyNumber to string and trim white space.
MyNumber = Trim(CStr(MyNumber))

‘ Find Position of decimal place.
DecimalPlace = InStr(MyNumber, “.”)

‘ Convert Substring before decimal point.
If DecimalPlace > 0 Then
Temp = Left(MyNumber, DecimalPlace – 1)
Else
Temp = MyNumber
End If

Count = 1
Do While Temp <> “”
Hundreds = Right(Temp, 3)
If Len(Temp) > 3 Then
Temp = Left(Temp, Len(Temp) – 3)
Else
Temp = “”
End If
If Hundreds <> “” Then
TempStr = “”
If Val(Hundreds) <> 0 Then
Hundreds = Right(“000” & Hundreds, 3)
‘ Convert hundreds place.
If Mid(Hundreds, 1, 1) <> “0” Then
TempStr = GetDigit(Mid(Hundreds, 1, 1)) & ” Hundred “
End If
‘ Convert tens and ones place.
If Mid(Hundreds, 2, 1) <> “0” Then
TempStr = TempStr & GetTens(Mid(Hundreds, 2))
Else
TempStr = TempStr & GetDigit(Mid(Hundreds, 3))
End If
End If
NumberToWords = TempStr & Place(Count) & NumberToWords
End If
Count = Count + 1
Loop

‘ Convert Substring after decimal point.
If DecimalPlace > 0 Then
Temp = Mid(MyNumber, DecimalPlace + 1)
If Len(Temp) = 1 Then
Temp = Temp & “0”
End If
DecimalPlace = InStr(1, Temp, “/”)
If DecimalPlace = 0 Then
DecimalPlace = 3
End If
Temp = Mid(Temp, 1, DecimalPlace – 1)
NumberToWords = NumberToWords & ” and ” & Temp & “/100”
End If

End Function

Private Function GetDigit(Digit)
Select Case Val(Digit)
Case 1: GetDigit = “One”
Case 2: GetDigit = “Two”
Case 3: GetDigit = “Three”
Case 4: GetDigit = “Four”
Case 5: GetDigit = “Five”
Case 6: GetDigit = “Six”
Case 7: GetDigit = “Seven”
Case 8: GetDigit = “Eight”
Case 9: GetDigit = “Nine”
Case Else: GetDigit = “”
End Select
End Function

Private Function GetTens(TensText)
Dim Result As String
Result = “”
If Val(Left(TensText, 1)) = 1 Then
Select Case Val(TensText)
Case 10: Result = “Ten”
Case 11: Result = “Eleven”
Case 12: Result = “Twelve”
Case 13: Result = “Thirteen”
Case 14: Result = “Fourteen”
Case 15: Result = “Fifteen”
Case 16: Result = “Sixteen”
Case 17: Result = “Seventeen”
Case 18: Result = “Eighteen”
Case 19: Result = “Nineteen”
Case Else
End Select
Else
Select Case Val(Left(TensText, 1))
Case 2: Result = “Twenty”
Case 3: Result = “Thirty”
Case 4: Result = “Forty”
Case 5: Result = “Fifty”
Case 6: Result = “Sixty”
Case 7: Result = “Seventy”
Case 8: Result = “Eighty”
Case 9: Result = “Ninety”
Case Else
End Select
Result = Result & ” ” & GetDigit(Right(TensText, 1))
End If
GetTens = Result
End Function

πŸ“Ί Watch Full Tutorial: Convert numbers to words in Excel

πŸŽ₯ Video Link: [Video]Β 
How to Convert numbers to words in Excel | VBA Add-In Tutorial by Techbikash28
πŸ“Œ Playlist: Excel Mastery Series – Kalpavriksh Software

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πŸš€ Learn More with Kalpavriksh Software

We don’t just teach Excelβ€”we teach real-world Excel. At Kalpavriksh Software, our mission is to make Indian youth job-ready with the most essential tech tools.

Explore other tutorials by Bikash Sarangi on:

Excel Functions (IF, IFS, TEXT, DATE)

VLOOKUP, HLOOKUP, XLOOKUP

Sorting, filtering & charting techniques

Excel tips for interview preparation

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Conclusion

Convert numbers to words in Excel might seem like a small trick, but it makes a huge difference in the professional world. Whether you’re preparing invoices, bills, cheques, or financial reports, automating this step saves time, ensures accuracy, and enhances presentation. Thanks to VBA and Excel Add-Ins, Convert numbers to words in Excel is easy.

At Techbikash28, we believe in making complex tech simple. With guidance from Bikash Sarangi and training modules from Kalpavriksh Software, you now have access to practical, industry-focused tools that help boost your career and elevate your business workflows.

🌐 Who is Bikash Sarangi?

Bikash Sarangi is a tech educator, automation expert, and the founder of TechBikash28, a platform designed to make real-world technology accessible. Recognized by Startup India, his mission is to simplify learning with tools like Google Apps Script, Power BI, Excel, and custom web applications.

From Bhubaneswar, Odisha, to learners across India and beyond, Bikash has created a strong following through practical tutorials, live training sessions, and custom business solutions.

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